Data protection

Trust is important, especially when it comes to your data. This is why we are committed to protecting your personal data. We consider it our duty to manage your data with the utmost care and to do everything we can to protect your information against unauthorised use. Any processing of your data is carried out according to legal provisions (General Data Protection Regulation GDPR, Telecommunication Act TKG 2003). In this data protection statement, we are going to inform you about the most important aspects of data processing in relation to our website.

Contact us

If you contact us via the form on our website or by email, your entered data are saved in our data bases for a duration of six months, for processing your request and in case of any follow-up questions. We do not pass on this data without your consent.

Data storage

We process personal data that we receive from you as part of a business relationship. For the purpose of registering for our seminars, free evening functions and for subsequent contract handling, we ask for the name, address, email address and possible company affiliation of the participant.
In addition to this, the following data are also stored for the purpose of contract processing: Name, company, address, phone number, email address. The data provided by you is required for performing the contract or for pre-contract activities. Without these data, we are not able to conclude a contract with you. No data will be transferred to any third parties.
All saved data are deleted if a registration process for a seminar / an evening function is abandoned. In the case that a contract is concluded, all data from the contractual relationship are saved until the end of the mandatory tax-related retention period.
Data processing is performed pursuant to the legal provisions of Chapter 96 Art. 3 TKG as well as Chapter 6 Art. 1 Sec. a (approval) and/or Sec. b (required for performing a contract) GDPR.

Who will receive your data?

Within the itl group, your data is available to staff members who require the data for fulfilling contractual and legal duties and for safeguarding legitimate interests. In addition to this, your data will be provided to contract data processors (in particular IT and back office service providers, for example for sending out Christmas cards) tasked by us, provided that these require your data for performing their respective tasks. All contract data processors are contractually bound to treat your data confidentially, and to process it for the purpose of providing the service only.

For how long will your data be stored and processed?

Your data will be saved within the itl group for the entire duration of the business relationship (from initial contact via processing through to completing a contract) as well as beyond this period, in line with legal retention and documentation duties. These are based on the Austrian Commercial Code UGB, as well as other sources.
Furthermore, the legal limitation periods must be taken into account regarding the duration of storage, these are based, for example, on the Austrian Civil Code ABGB.

Web analysis

Our website www.itl.at uses functions of the web analysis service Matomo.

You can prevent this by setting up your browser to not allow for any cookies to be stored.

Your IP address is captured, but it is pseudonymised immediately (by deleting the last 8 bit). Merely a rough localisation is possible as a result.

Data processing is performed pursuant to the legal provisions of Chapter 96 Art. 3 TKG as well as Chapter 6 Art. 1 Sec. a (approval) and/or Sec. f (justified interest) GDPR.

Our interest in the sense of the GDPR (justified interest) is to improve our services and our online presence. We are committed to protecting our users’ privacy. This is why any user data is pseudonymised.

You can subscribe to our newsletter via our website. For this purpose we will require your name, email address and a statement that you agree to receiving the newsletter.
In order to be able to provide you with targeted information, we also collect and process voluntarily provided data about your corporate affiliation.
Once you have registered for the newsletter, we are going to send you a confirmation email containing a link to confirm your registration (double opt-in process).
You can unsubscribe from the newsletter at any time. To do so, use the unsubscribe link in the newsletter email or send your cancellation notice to the following email address: marem.kenar@itl.at. We are then going to immediately delete your data regarding the newsletter subscription.

Your rights

Regarding your data, you generally have the right to request information, correction, deletion, restriction, data transferability, revocation and objection. If you believe the processing of your data to be a violation of data protection law or if you feel that your data protection rights have been violated in any other way, you may file a complaint with the regulatory authority. The relevant authority for Austria is the Data Protection Authority https://www.dsb.gv.at.

You can contact us using the following details

Oliver Kunert
External Data Protection Officer

datenschutz@itl(dot)at (preferred contact)

itl Institut für technische Literatur GmbH
Lerchenfelder Guertel 43
1160 Vienna
Austria
+43 1 4020523-0